Every Private Limited Company must file Form MGT-7 with the MCA every year. This form contains details of your shareholders, directors, share capital, and company structure as of the financial year end.

Deadline: Within 60 days of the Annual General Meeting (AGM) — typically by 28th November each year.

Penalty for missing: ₹100 per day with no upper limit until filed.

Who files it: Your Company Secretary or CA handles this filing.

✅ Tax Robo handles MGT-7 filing under our Annual Compliance packages.

Form AOC-4 is filed with the MCA every year and contains your company's balance sheet, profit & loss statement, and auditor's report. It must be filed after the statutory audit is completed.

Deadline: Within 30 days of the AGM — typically by 29th October each year.

Penalty for missing: ₹100 per day with no upper limit until filed.

Who files it: Your CA prepares and files this after completing the audit.

✅ Tax Robo handles AOC-4 filing as part of our Annual Compliance packages.

Every Private Limited Company must hold a minimum of 4 board meetings every year. The gap between any two consecutive meetings must not exceed 120 days.

Deadline: One meeting every quarter — no fixed date, but the 120-day gap rule must be followed.

Penalty for missing: Officers in default can be fined up to ₹25,000. Continued default can attract further penalties.

What you need: Minutes of each meeting must be recorded and maintained in the company's minute book.

✅ Tax Robo can guide you on board meeting documentation and minute preparation.

Every Private Limited Company must hold an AGM every year to review financial statements, declare dividends, appoint or reappoint auditors, and approve director remuneration.

Deadline: By 30th September every year (within 6 months of financial year end — 31st March).

Penalty for missing: Up to ₹1,00,000 for the company and officers in default. Additional ₹5,000 per day for continued default.

First AGM: Must be held within 9 months of the end of the first financial year.

✅ Tax Robo helps you prepare AGM documentation and minutes.

Every director who has been allotted a DIN (Director Identification Number) must complete DIR-3 KYC every year to keep their DIN active. This is a simple online verification with Aadhaar and mobile OTP.

Deadline: 30th September every year.

Penalty for missing: DIN gets deactivated immediately after the deadline. Reactivation requires paying ₹5,000 as a late fee.

Impact of missing: A director with a deactivated DIN cannot sign any MCA forms — this can block your company's filings.

✅ Tax Robo files DIR-3 KYC for all your directors as part of our compliance package.

Every Private Limited Company must file its Income Tax Return using Form ITR-6 every year, regardless of whether the company made a profit or not. Even a company with zero turnover must file a nil return.

Deadline: 31st October every year (for companies requiring audit — which is most Pvt Ltd companies).

Penalty for missing: Late filing fee of ₹5,000 (₹1,000 if turnover is below ₹5 lakh). Interest at 1% per month on tax due.

Note: ITR-6 can only be filed after the statutory audit is complete.

✅ Tax Robo files your company's ITR-6 as part of our tax compliance services.

Every Private Limited Company is required by law to get its accounts audited by a practising Chartered Accountant every financial year — regardless of turnover or profit. The auditor must be appointed within 30 days of incorporation and reappointed at each AGM.

Deadline: Audit must be completed before filing AOC-4 and ITR-6 — ideally by September each year.

Penalty for missing: Company and officers can be fined up to ₹25,000. AOC-4 and ITR-6 cannot be filed without the audit report.

Note: The auditor cannot be a director or employee of the company.

✅ Tax Robo provides statutory audit services through our team of practising CAs.

If your company makes payments to employees, contractors, vendors, or landlords above certain thresholds, you must deduct TDS (Tax Deducted at Source) and file quarterly TDS returns with the Income Tax Department.

Deadline: TDS returns are due on 31st July, 31st October, 31st January, and 31st May every year.

Penalty for missing: Interest at 1.5% per month from date of deduction to date of deposit. Late filing fee of ₹200 per day under Section 234E.

Common TDS sections for companies: Salary (192), Professional fees (194J), Rent (194I), Contractor payments (194C).

✅ Tax Robo handles quarterly TDS filing and TDS return preparation for your company.

Form INC-20A is a one-time mandatory filing that every Private Limited Company must complete before starting any business operations or borrowing money. It confirms to the MCA that the company has received the subscribed share capital from its shareholders.

Deadline: Within 180 days of the date of incorporation.

Penalty for missing: ₹50,000 for the company + ₹1,000 per day for officers in default. The company can also be struck off if INC-20A is not filed.

What you need: Proof of payment of share capital into the company's bank account.

✅ Tax Robo files INC-20A for you as part of the incorporation package or separately if missed.

Companies with a paid-up share capital of ₹10 crore or more, or an annual turnover of ₹50 crore or more, must obtain a Compliance Certificate from a practising Company Secretary every year and attach it to the Annual Return.

Deadline: Along with MGT-7 — within 60 days of AGM.

Penalty for missing: Same as MGT-7 late filing — ₹100 per day with no upper cap.

Note: Smaller companies below these thresholds do not need this certificate.

✅ Tax Robo can connect you with a practising Company Secretary for this requirement.

Whenever there is a change in a director's personal details — such as address, name, or nationality — the DIN records must be updated with the MCA using Form DIR-6. This is not an annual filing but must be done promptly whenever a change occurs.

Deadline: Within 30 days of any change in director details.

Penalty for missing: Providing incorrect details to MCA is an offence and can attract fines under the Companies Act.

Common situations: Director moves to a new address, name change after marriage, foreign director becoming an Indian resident.

✅ Tax Robo handles DIN updates whenever your director details change.

If your Private Limited Company supplies goods or services with an annual turnover exceeding ₹20 lakh (₹10 lakh for special category states), GST registration is mandatory. Once registered, monthly or quarterly GST returns must be filed regularly.

Key GST Returns:

• GSTR-1 — Monthly or quarterly (outward supplies)
• GSTR-3B — Monthly summary return
• GSTR-9 — Annual GST return (by 31st December)

Penalty for missing: ₹50 per day (₹20 per day for nil returns) with a maximum of ₹10,000 per return. Interest at 18% per annum on unpaid tax.

Note: Even if your turnover is below the threshold, voluntary GST registration is recommended for B2B businesses.

✅ Tax Robo handles GST registration and all monthly, quarterly, and annual GST return filings.